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Administrative Coordinator

Graduate School of Education

Start Date: Apr 01, 2018
Salary: Commensurate with experience

Position Vacancy – Administrative Coordinator, The Graduate School

Bank Street College of Education is a private, nonprofit educational institution founded in 1916 and located in New York City. Bank Street is considered to be one of the leading institutions in the area of progressive education and has grown over the years to an internationally recognized leader in early childhood education, a pioneer in improving the quality of classroom education and teacher preparation, and a national advocate for children and families. The College includes a Graduate School (GSE), an on-site independent School for Children, professional development and social programs, and partnerships with school districts, colleges, museums and cultural institutions, hospitals, community service organizations, and educational media corporations.

Description. Reporting to the Graduate School Director of Administration, the Administrative Coordinator manages all student teaching fieldwork placements and certification testing data, and provides administrative support to faculty, program directors, and leadership.


Fieldwork Placements
• Responsible for working with program directors and schools to coordinate student teacher placements throughout the year.
• Manage fieldwork placement records in Tk20 and ensure coordination of student data with Admissions, Registrar’s Offices, and others.
• Communicate with cooperating teachers, school coordinators, and student teachers, including preparing and emailing cooperating educator vouchers.
• Serve as Graduate School liaison for public and private schools and NYC Department of Education recruitment and selection department.

edTPA and Certification Support
• Manage student testing data, including data entry into Tk20 database and reporting.
• Maintain and update the Tk20 database with certification materials and resources.
• Oversee edTPA portfolios in Tk20 database, including sending out portfolios to students, providing technical support to students and faculty.
• Stay abreast of certification requirements/changes, e.g., safety net deadlines, changes in passing scores, etc., for teacher and leader certification exams (Educating All Students, Content Specialty Tests, School Building Leader, School District Leader, etc.).
• Work with the Associate Dean for Academic Affairs and Certification Officer to support students in certification, and to look for ways to improve and streamline the process.

Other administrative responsibilities
• Support the annual production of the Catalog, Student Handbook and other publications.
• Assist with editing and maintaining Graduate School webpages.
• Assist with the creation of marketing flyers for events.
• Provide administrative support for Graduate School events and conferences.
• Assist in day-to-day administrative tasks of the Graduate School suite services.
• Work with leadership team on accreditation data management and other accreditation responsibilities as needed, including data entry and reporting.
• Serve as staff to the Curriculum and Academic Standing Committees.
• Serve as point person for public displays in the Lobby, representing the Graduate School.
• Other duties as they emerge.


• Excellent interpersonal skills; ability to build relationships with diverse constituencies.
• Ability to effectively manage multiple and competing demands, situations and personalities.
• Skilled in Microsoft Program suite, Google applications, and other data management and presentation tools. Knowledge of Adobe Suite a plus.
• Attentive to detail and extremely organized.
• Effective customer-service and problem-solving approach.
• Excellent communication skills, both oral and written.


• Bachelor’s Degree with five years of experience or Master’s Degree with three years of experience.
• Experience working in an educational field or higher ed preferred.

Bank Street College of Education is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law in its employment policies and other college administered programs.  In addition, Bank Street College of Education will provide reasonable accommodations for qualified individuals with disabilities.

Bank Street has been recognized as a leader in education, and strives to have its faculty and student body reflect the diversity of the society in which they exist. Candidates from underrepresented groups are encouraged to apply.

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