Guide to the Archives

RG3 Finance and Administration

Title: Record Group 3 – Finance and Administration
Call #: RG3
Dates: 1916 – 1999
Quantity: 10 cubic feet

Abstract: This record group of the institution was generated by the Working Council beginning in 1916 and, later, the Division of Finance and Administration. In over eight decades of Bank Street College and predecessor, The Bureau of Educational Experiments, several offices were established to govern, manage finances, and provide for essential aspects of running the institution. Correspondence, reports, meeting minutes, financial statements, and other record types document the business of these offices.

Language of Material: English
Location: Bank Street College Archives New York, NY
Preferred Citation: Record Group 3 – Finance and Administration, Box #, Bank Street College Archives, New York, NY

Historical Note

Under the direction of Lucy Sprague Mitchell, administrative decisions were made cooperatively. The finance and administration records reflect this pattern of decision-making. From the founding of the Bureau through the 1940s, many of the administrative duties were handled by the Working Council. The formal establishment of administrative offices coincided with the presidency of John H. Niemeyer and the efforts to create a more formal organizational structure in the 1950s.

Scope and Content Note

The Finance and Administration records (10 cubic feet) are comprised of seven subgroups. These subgroups reflect the offices within the Division of Finance and Administration. They are: College Governance Committees, Business Office, Plant Operations, Human Resources, Library, Computer Services and the Office of the Vice President. The Finance and Administration records cover the time period from 1916-1999.

Descriptions

The record group consists of the following subgroups and series. Select a series for further information:

SUBGROUP 1
College Governance Committees
  • SERIES A - Working Council (1916-1921, 1931-1950)

    Includes minutes and correspondence of the Working Council of the Bureau of Educational Experiments (BEE) from 1916 – 1921 and 1931-1950. The Working Council, the main governing body of the institution, was comprised of the founding members of the Bureau including Lucy Sprague Mitchell and Elizabeth Healy. Records are arranged chronologically.

  • SERIES B – College Committee

    Includes minutes of the committee from 1956-1962. The College Committee was organized to work with and advise the president on policy development and later became known as the College Policy Committee. Arrangement is chronological.

  • SERIES C - College Policy Committee

    Includes minutes of the College Policy Committee from 1964-1974. The College Policy Committee consisted of the president, the provost and dean of faculties, the vice president of business affairs, the vice president for planning and development, the division chairmen, the director of development and a representative of the Professional Staff Council; it advised the President on all matters pertaining to the operation of the College.

  • SERIES D - Joint Personnel Policies Committee

    Contains proposals for professional staff policies and procedures. The JPPC was responsible for drafting professional staff policies. The committee was comprised of staff and trustees, including four members of the standing personnel committee of the PSC, one trustee, the President and the Provost-Dean. The series, arranged chronologically, covers the time period from 1965-1994.

  • SERIES E - Professional Staff Council

    Includes minutes, correspondence and notes of the Professional Staff Council from 1964-1999, as well as Professional Staff Handbooks and drafts. Originally known as Faculty Council, PSC was formed in 1964 as a result of a joint administrative-staff evaluation and acts as a forum for all matters concerning the professional staff. All divisions of the college have representation on the council. When Bank Street unionized in 1997, the Professional Staff Council became known as the Staff Council to include support staff as well as professionals. The bulk of the records, arranged chronologically, cover the time period from 1990-1999.

  • SERIES F - Other Committees

    Includes the records of short-lived and ad-hoc committees. The records range from 1920-1998 with the bulk of the series from 1970-1979. Arrangement is chronological.

SUBGROUP 2
Business Office
  • SERIES A - Correspondence and Reports (1954 {1970-1980})

    Includes the correspondence and reports of the Business Office. The series is arranged chronologically.

  • SERIES B – Financial Records (1928 {1956-1969} 1980)

    Includes tax documents, financial statements, reports and audit materials. The series is arranged alphabetically by record type, then chronologically within each type.

  • SERIES C - Budgets

    Includes budget summaries and statements from 1956-1967 arranged chronologically.

  • SERIES D - 14th Street Building (1960-1971)

    Contains the correspondence of Victor Seigel, vice president of business affairs, regarding the Bank Street building on 14th Street. Topics, arranged alphabetically, include leases, maintenance and security.

  • SERIES E - 112th Street Building (1961-1973)

    Includes photos and extensive correspondence of Victor Seigel, Vice President of Business Affairs, regarding the planning and construction of the building at 610 West 112th Street. The series is arranged alphabetically.

SUBGROUP 3
Plant Operations
  • SERIES A - Correspondence and Reports

    Contains a memoranda from 1972 on operational procedures of Central Services.

  • SERIES B – Plant Procedures (1974-1975, 1998)

    Contains building manuals and security procedures arranged alphabetically.

  • SERIES C - Central Services

    No Content

SUBGROUP 4
Human Resources
  • SERIES A - Correspondence and Reports (1960 {1982-1987} 1999)

    Contains correspondence, a Cafeteria Survey, New York State Higher Education Data Systems survey and TIAA-CREF memos and reports. Arrangement is alphabetical.

  • SERIES B – Position Vacancies

    Contains announcements for vacant positions from 1984-1987.

  • SERIES C - Union

    Contains agreements with the bargaining unit from 1974 and 1976.

  • SERIES D - Staff Directories

    Contains staff directories from 1970-1972, 1980 and 1998 arranged chronologically.

  • SERIES E - Calendars

    Contains an All-College Calendar for the school year 1987-1988.

SUBGROUP 5
Library

Scope and Content Note

The Bureau had a small informal library which served primarily as a meeting place. Shortly after John Niemeyer became president, Bank Street’s first librarian Claire Clemmons was hired. The collection was expanded and procedures were formalized in an effort to gain accreditation.

  • SERIES A - Administration (1957 {1970-1996})

    Includes records from the office of the Director of Library Services and Library Advisory Committee, as well as surveys and statistics. The series is arranged in alphabetical order.

  • SERIES B – Professional Staff

    Contains the minutes of library staff meetings from 1993-1996 arranged chronologically.

  • SERIES C - Collections (1967-1996)

    Includes materials on special collections, bookplates, and handbooks for library services arranged alphabetically.

  • SERIES D - Programs (1968-1993)

    Includes limited records of library programs such as curriculum-building materials and bibliographies created by the library on topics such as child development. The series is arranged alphabetically by topic.

  • SERIES E - College Archives (1968-1992)

    Includes materials relating to the formation of the College Archives and the choice of Teachers College as a repository for the materials. Correspondence on the donation of the papers of Lucy Sprague Mitchell and Barbara Biber and an early inventory of archival materials in the collection are included.

SUBGROUP 6
Computer Services
  • SERIES A - Correspondence and Reports

    currently empty

  • SERIES B – Brochures

    Contains a brochure on available computer outreach services from the 1980s.

SUBGROUP 7
Office of the Vice President
  • SERIES A - Correspondence and Reports

    Contains correspondence with the Academic Computing Committee from 1993-1996.

  • SERIES B – Manuals

    Contains a procedural manual produced by the office in 1987.

Controlled Access Headings

  • Corporate Name(s)
    • Bank Street College of Education
    • New York (N.Y.). Bureau of Educational Experiments
  • Genre(s)
    • Administrative records
    • Correspondence
    • Financial statements
    • Notes
    • Reports
    • School Records
  • Geographic Name(s)
    • New York (N.Y.)
    • United States
  • Personal Name(s)
    • Coolidge, Elizabeth Sprague, 1864-1953
    • Niemeyer, John H.
  • Subject(s)
    • College administrators
    • Educators
    • Finance
    • Teachers colleges — New York (State)
    • Teachers — Training of — History
    • Teachers — Training of — New York (State) — New York